Administrative Assistant coordinates office operations, manages schedules, handles correspondence, and supports departmental workflows, requires a Business Administration Diploma/Degree and 3+ years experience.
Role Summary
- Reporting
to the Executive Assistant, the Administrative Assistant provides
comprehensive administrative and operational support to the Managing
Director’s Office.
- The
role ensures the efficient coordination of executive schedules,
cross-functional priorities and stakeholder engagements, while serving as
a professional point of contact for the Executive Committee (EXCO), senior
leadership and client-facing teams.
- The
position requires a proactive, highly organized and detail-oriented
professional who can anticipate needs, manage competing demands and
deliver timely, high-quality support in a fast-paced environment.
- By
coordinating information, activities and follow-up actions effectively,
the role enables senior leaders to remain focused on strategic priorities
and enhances the overall effectiveness of the executive office.
Key Responsibilities
- Provide
high-level administrative, logistical and strategic support to the
Managing Director’s Office.
- Manage
executive schedules, meetings, travel, official engagements and priority
deliverables.
- Coordinate
Board and leadership activities, correspondence, records and action
tracking.
- Prepare
briefings, reports, presentations and other decision-support materials.
- Serve
as a key liaison with senior management, government representatives,
development partners and other stakeholders.
- Oversee
selected cross-functional initiatives and ensure timely follow-through on
agreed actions.
- Monitor
organizational developments and emerging risks, escalating priority
matters appropriately.
- Maintain
the highest standards of professionalism, discretion, confidentiality,
accuracy and protocol.
- Leverage
technology and Al-enabled tools to improve executive-office efficiency and
service delivery.
- Provide
seamless executive support by assuming the Executive Assistant’s
responsibilities during her absence.
Qualifications
and Experience
- Bachelor’s
degree in business administration or a related discipline, with a minimum
of Upper Second-Class Honours or an equivalent qualification.
- At
least three years’ executive support experience, including coordination of
C-suite engagements, Board or governance matters, senior stakeholders and
confidential communications.
- Advanced
proficiency in Microsoft Office, Excel, dashboards, data analysis and
reporting, with the ability to leverage technology and Al-enabled tools to
improve executive-office efficiency.
- Excellent
communication, organisation, planning and prioritisation skills, with a
proactive, solutions-oriented approach and the ability to anticipate
stakeholder needs. Ability to work independently, exercise sound judgement
and remain accountable in a fast-paced environment.
- Demonstrated
executive presence, professionalism and confidence when engaging senior
leaders and key stakeholders.
- Proficiency
in French is an added advantage.
How to Apply
Interested
applicants to fill the pre-application form Fill
out form and forward copies of their application letters, academic and
professional certificates, testimonials, up-to-date curriculum vitae to jobs@haco.co.ke to be
received not later than 28th September 2026.
