Registry Assistant role at Tower Sacco, managing records and documentation. Requires a Diploma/Higher Diploma in Records Management or Business Information Management with 3+ years’ experience in record management, and knowledge of Document Management Systems. Full-time, on-site role.
- Reporting to the Registry officer, the job holder will ensure that
records management is a discipline which utilizes an administrative system
to direct and control the creation, version control, distribution, filing,
retention, storage and disposal of records, in a way that is
administratively and legally sound, whilst at the same time serving the
operational needs of the SACCO and preserving an adequate historical
record.
Key Responsibilities
- Ensure implementation of the records management guidelines,
procedures, standards and policies
- Reorganizing files and documents in view of maintaining the most
efficient and effective document retrieval and accessibility.
- Preparing and maintaining records inventories both manual and
electronic and keeping the inventory register up to date.
- Maintaining and creating clear, secure, accurate and reliable
records
- Managing files and their movements
- Ensuring orderliness and security of the registry.
- Collaborating with branches in ensuring preservation of long term
temporary and permanent electronic records including migration as
necessary.
- Ensuring that all obsolete records are disposed or transferred in
accordance with applicable disposition policies and procedures.
- Perform general Registry duties such as sorting, preparing members
circulars and notices for dispatch, attending to registry related
enquiries.
- Ensure compliance with relevant legislation and regulations on
confidentiality of Data.
- Any other duty that may be assigned by the Registry Officer, Head of
HR, C.E.O. or any authorized officer.
Qualifications &
Experience
- Diploma/Higher diploma in Records Management or Business Information
Management. A degree in a related field will be an added advantage.
- Demonstrable working Knowledge of Document Management System or
Electronic Document Management System.
- Possess working knowledge of computerized office.
- KCSE (C Plain) with C (plain) in English
- Minimum of Three (3)years’ experience in record management in a
reputable firm or financial institution shall suffice.
PERSON SPECIFICATIONS
- Be of exemplary integrity and honesty
- Age above 24 years of age.
- Must be a team player
- Proficient and forward thinking
- Analytical with a hands-on approach to monotonous task.
- Self-driven and results oriented.
- Demonstrate integrity and professional competence
- Excellent organization skills
- Good communication and interpersonal skills.
How to Apply
