Royal Mabati is hiring an Accounts Payable Officer to process supplier invoices, prepare payments, reconcile accounts and support accounts payable operations. Experience in bookkeeping is required.
Job
Purpose
The
Accounts Payables is responsible for the full accounts payable function,
ensuring the timely and accurate processing of invoices, payments, and
reconciliations. The role maintains proper financial records, ensures
compliance with tax and internal control requirements, and collaborates with
suppliers and internal departments to resolve payment-related issues.
Key Responsibilities
Invoice
Management & Verification
- Receive, review, and verify supplier invoices and payment requests.
- Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve
discrepancies.
- Ensure invoices comply with procurement policies and tax
regulations.
- Post invoices into the accounting system
(SAP/ERPNext/Zoho/QuickBooks).
Payment
Processing
- Prepare and process vendor payments (EFT, cheque, RTGS, mobile
money).
- Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
- Share payment confirmations and maintain proof of payments.
Vendor
& Supplier Management
- Maintain up-to-date vendor files and onboarding documentation.
- Perform supplier account reconciliations and clear outstanding
items.
- Manage vendor correspondence and track supplier performance issues..
Tax
Compliance
- Ensure correct withholding tax deductions and timely submission.
- Maintain compliance with VAT regulations for applicable invoices.
Record
Keeping & Reconciliation
- Maintain accurate and organized financial records (invoices,
receipts, statements).
- Manage petty cash disbursements, posting, replenishment, and monthly
reconciliations.
- Support monthly closing processes with relevant schedules and
reports.
- Perform bank reconciliations and petty cash
postings/reconciliations.
- Post customer receipts (Mpesa, bank deposits) where necessary.
Reporting
- Prepare supplier aging reports and cash flow projections.
- Provide analysis on payment trends, overdue items, and supplier
balances.
- Assist auditors by preparing required documentation and
explanations.
Qualifications &
Experience
- Bachelor’s degree in accounting, Finance, or related field.
- CPA Section II/Level 4 or higher (preferred).
- 2–5 years’ experience in accounts payable or general accounting.
- Strong understanding of Kenyan tax laws (VAT, WHT, statutory
deductions).
How to Apply
