Duty/ work station: Rudolf Steiner School Mbagathi
Reporting To: The Sponsorship and Fundraising Lead
Industry: Education / Non-Profit
Job Location: Rongai
Job Purpose
The Sponsorship and Fundraising Assistant will provide administrative, coordination, and communication support to the Sponsorship and Fundraising Programme.
The role is responsible for ensuring efficient programme administration, maintaining accurate sponsorship records, supporting donor and sponsor communication, and contributing to fundraising and community engagement initiatives in line with the school’s values, safeguarding standards, and operational objectives.
Key Responsibilities
Sponsorship
Programme Administration
- Maintain accurate and up-to-date sponsorship records and databases.
- Support the administration of sponsorship processes including
admissions and documentation for sponsored children.
- Monitor sponsorship files and ensure proper record keeping,
confidentiality, and compliance with internal procedures.
- Assist in preparing sponsorship reports, updates, and programme
documentation.
- Coordinate communication between sponsors, families, and the school
where required.
Fundraising
& Donor Support
- Support the planning and coordination of fundraising initiatives and
community engagement activities.
- Assist in preparing donor communication materials including letters,
acknowledgements, updates, and reports.
- Maintain donor and sponsor databases and ensure timely follow-up on
communication.
- Support the organization of fundraising events, campaigns, and
outreach activities.
- Assist in tracking donations, sponsorship contributions, and related
programme records.
Administrative
& Office Support
- Provide general administrative support to the Sponsorship and
Fundraising Programme.
- Prepare correspondence, reports, meeting minutes, and other
programme documentation.
- Maintain proper filing systems for both physical and electronic
records.
- Coordinate meetings, appointments, and stakeholder engagements where
required.
- Support procurement and logistical coordination for programme
activities.
Communication
& Stakeholder Coordination
- Act as a communication link between sponsors, parents, staff, and
external stakeholders.
- Respond to inquiries professionally and in a timely manner.
- Support internal coordination and information sharing across
departments.
- Promote positive stakeholder engagement aligned with the school’s
values and safeguarding principles.
Qualifications
- Higher Diploma or Degree in Administration, Social Sciences,
Development Studies, Communications, or a related field.
- Basic IT proficiency including Microsoft Word, Excel, email systems,
and databases.
- Training or experience in sponsorship, fundraising, donor relations,
NGO administration, or community programmes will be an added advantage.
- Knowledge of education-based or child-focused programmes is
desirable.
Key
Competencies
- Strong administrative and organizational skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to handle confidential information with integrity and
professionalism.
- Strong interpersonal and stakeholder management skills.
- Ability to work collaboratively in a dynamic school environment.
- Strong time management and ability to prioritize workload
effectively.
- Willingness to learn and adapt in a fast-paced environment.
Key
Personal Attributes
- High level of integrity and accountability.
- Professional, reliable, and self-motivated.
- Cultural sensitivity and respect for children, families, and
sponsors.
- Commitment to safeguarding and promoting child welfare.
- Positive attitude and strong work ethic.
Application Guidelines
- Female candidates are highly encouraged to apply.
- Candidates who previously applied for this position are advised not
to re-apply.
- Only candidates meeting the required qualifications and experience
should apply.
- Any form of canvassing will lead to automatic disqualification.
How to Apply
Qualified
and interested candidates are invited to submit their detailed application and
Curriculum Vitae (CV) to: enquiries@steinerschoolmbagathi.co.ke
Applications
should be received on or before 22nd May 2026.
Disclaimer
Only
shortlisted candidates will be contacted. If you do not receive communication
within two (2) weeks after the application deadline, kindly consider your
application unsuccessful.
Rudolf
Steiner School, Mbagathi is committed to safeguarding and promoting the welfare
of children and expects all staff and volunteers to share this commitment.
