Key Responsibilities
- Perform to the highest professional standards, with tact and
diplomacy, considerable independence, diversified secretarial duties and
designated administrative duties using initiative and judgement,
high-level organisational skills and knowledge of company policy;
- Manage the administration of the Senior Manager and PPB Global team;
Organises, prioritises and tracks agenda, meetings, appointments and paper
flow, and endeavours to streamline the workload; ensures timely responses
to invitations and other requests;
- Provides support for the organisation of virtual and physical
meetings, conferences or specific subjects, and coordinates and prepares
relevant documents and briefing materials;
- Supports PPB communications and digital presence through maintenance
of the Practice internal platforms (Google WorkSpace; WorkPlace) and
external platforms (Twitter) and assists in the research, design and
production of communication materials including customised PowerPoints,
graphics, quarterly updates and annual reports;
- Provides coordination, knowledge management, communications,
community management (email listings and groups), including maintaining
accessible intranet site, contact listings, information and documents;
posting updates on internal social media, maintaining generic email
account;
- Supports the Senior Manager and PPB leadership in managing the PPB
funds, including co-managing budget spreadsheets, supporting contracting
and reporting for fund grantees; requesting, reviewing, and submitting
invoices, receipts, and payments to WWF-INT Accounts Payable (AP) and
collaborating with WWF-INT AP in addressing discrepancies;
- Organises international and domestic travel for the Senior Manager
and PPB Global team, including flights, accommodation and other logistics,
and coordinates and prepares documents related to travel, including
necessary approvals and authorizations; tracks requisite CO2 information
for periodic reporting and to ensure compliance with relevant Network
requirements;
- Undertakes other tasks as assigned by the Senior Manager and PPB
global team
Qualifications.
- Bachelors’ degree or equivalent in relevant discipline;
- Demonstrated successful experience (5 years minimum) as a senior or
executive assistant in an international environment;
- Demonstrated communication, coordination and team skills.
Required Skills and
Competencies.
- Professional, diplomatic and effective written and verbal
communication skills adapted to multicultural and diverse audiences,
including high-level executives and government authorities;
- Ability to organise and optimise virtual meetings;
Demonstrated experience in organising international meetings including
operational aspects and logistics of physical meetings and proven
experience in managing large virtual meetings;
- Meticulous attention to detail and follow-up with excellent
organisational and prioritisation skills;
- Excellent command of written and spoken English; other languages
would be an advantage;
- Embraces the WWF mission and values of the organisation: Courage,
Integrity, Respect & Collaboration.
How to Apply
