Job Purpose
The
M&E Associate has an essential role in the
implementation of the Country Office M&E Strategy/ M&E Action Plan at
the field level. The staff coordinates all M&E activities at field office
level including conducting and managing data collection, ensuring monitoring
findings are discussed with field office and partners and are escalated for
action, that data is submitted for further analysis and disseminated through
appropriate channels to inform operational decision-making and strategic
reorientation. Ensuring monthly monitoring reports are developed and shared in
a timely manner. The staff members engage frequently with WFP’s participants
and partners. The M&E Associate will work under the direct supervision of
the head of field office and overall technical guidance of the Head of
M&E and will perform the following responsibilities:
Key
Responsibilities (not all-inclusive, nor exhaustive):
Implementation
of Country Office [M&E Strategy/ M&E Action Plan]
- Ensure Field Office meets corporate Monitoring and Evaluation
(M&E) standards in monitoring activities, including standard operating
procedures (SOPs), the Corporate Results Framework (CRF), other corporate
monitoring guidance as well as data protection and privacy policies.
Maintain close communication with CO M&E team for latest guidelines,
updates and support.
- Continuously identify evidence of needs in consultation with head of
field office and technical units.
- Establish and maintain good partnerships with WFP’s participants,
communities, Partners, and Third Party or Outsourced Monitoring partners
where applicable.
- Ensure gender, equity, disability, protection, human rights and
other inclusion issues are mainstreamed in all M&E work at the FO
level as appropriate.
Data
Collection
- Prepare monthly monitoring plans with overall guidance from the CO
ensuring minimum monitoring standard for the respective office are met.
- In coordination with partners, provide information about activity
sites to the CO to inform sampling plans.
- Develop samples for the respective office through the corporate
risk-based sampling framework.
- Lead data collection for process and outcome monitoring data,
including distribution monitoring, activity implementation monitoring,
Post-Distribution Monitoring, retail performance monitoring, surveys and
qualitative monitoring methodologies (i.e., Key Informant Interviews,
Focus Group Discussions), using questionnaires and question guides
developed by the CO.
- Support in setting up remote monitoring arrangements as relevant at
field office level.
- Support the design of questionnaires, question guides and data
analysis plans for FO specific information needs.
- Coordinate all M&E related data collection exercises at the
field level in cooperation with local partners and stakeholders.
- Keep track of monitoring visits and coverage, with more frequent
visits to priority sites. Report on actual monitoring visits to CO on
monthly basis.
- Ensure ethical guidelines are followed during monitoring activities
- Assist in organizing technical support missions from the CO M&E
team, evaluation teams or other missions related to M&E.
Data
analysis, reporting and use of evidence
- Verify, clean, analyze, interpret and visualize monitoring data
according to information needs of different audiences at field office
level.
- Ensure datasets are submitted to centralized databases managed by
the CO.
- Submit back-to-office reports from field missions and use an
escalation system for reporting on issues, assigning focal points to take
action and tracking actions taken.
- Conduct meetings with WFP and partner staff to review monitoring
findings and agree on actions.
- Deliver timely information to participants about the actions taken
based on monitoring findings.
Reviews
and evaluations
- Support, as appropriate, data collection exercises related to
reviews, research and evaluations.
Management
and oversight
- Manage enumerators and TPM at field office level
- Support line manager in preparing and tracking detailed budgets for
evidence generation activities at the field level.
- Provide timely information to support CO monitoring plans and
budgets as requested by the CO.
- Ensure data collection by WFP staff or outsourced partners is
supervised. Conduct regular data quality checks at different stages of the
monitoring cycle, ensuring that monitoring data and reports are timely,
complete and of high quality.
- Help build monitoring capacity enumerators, TPM, partners and
government actors in the area through provision of learning and
development opportunities and information sharing.
- Based on knowledge of the county context and community needs,
suggest improvements to field monitoring processes and procedures for
efficient and effective implementation of WFP programmes.
Required Qualifications,
Skills & Experiences
- A degree in Social Sciences, M&E, Project Management, community
development, Development Studies or statistics.
- A minimum of five years progressively responsible
work experience including at least one year in Information systems
management, project monitoring and evaluation, data collection analysis
and report writing.
- Knowledge of qualitative and quantitative methods, analysis,
reporting and dissemination and follow up of findings and recommendation.
- Strong attention to detail and accuracy is essential.
- Ability to write correctly in English and to communicate matters
orally and in writing.
- Should be able to maintain accurate/precise records, to perform
detailed work and to handle a large volume of work quickly and accurately
under time constraints.
- Should be able to work independently with minimum supervision.
- Courtesy, tact and the ability to work effectively with people of
different national and cultural backgrounds.
Desired Experiences
- Has experience collecting programme output and outcome data,
conducting quantitative and qualitative analyses, and reporting findings
to management team, partners and other stakeholders.
- Has experience utilizing WFP monitoring and evaluation systems
and standards.
Language: Fluency
in written and spoken English and Kiswahili
How to Apply
