Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role
Objective
A reputable mid-sized law firm offering services in
litigation, property law, corporate practice, and estate matters seeks to hire
a competent, detail-oriented, and highly organized individual to support its
administrative and operational functions.
Core
Duties and Responsibilities
- Coordinating appointments, meetings, and
schedules for partners and staff while ensuring efficiency in daily
operations.
- Managing reception duties and handling corporate
communication through emails, calls, and online platforms according to
office procedures.
- Receiving incoming calls, directing them
appropriately, and managing a high-volume switchboard professionally.
- Acting as the communication link between
advocates, Personal Assistants, clients, suppliers, government agencies,
and other stakeholders.
- Preparing meeting reports, minutes, briefs, and
related documentation within required timelines.
- Maintaining accurate office records, filing
systems, and document archives in line with organizational procedures.
- Updating and managing the office library
register and staff attendance records regularly.
- Scanning, organizing, and safely storing
incoming documents and correspondence.
- Following up on invoices, payments,
subscriptions, and office bills to ensure timely settlement.
- Preparing vouchers, petty cash reports, and
assisting with monitoring administrative budgets and resource utilization.
- Supervising office cleanliness, sanitation, and
overall workplace organization.
- Coordinating travel arrangements including
accommodation, visas, transfers, and transport logistics for partners and
staff.
- Supporting the planning and execution of office
functions, departmental meetings, and corporate events.
- Monitoring maintenance, repair, and operational
requirements to ensure uninterrupted office activities.
- Managing office stationery, supplies, and
inventory while ensuring stock replenishment is done on time.
- Providing secretarial support including
drafting, typing, and preparing documents for staff members.
- Handling mail, telephone inquiries, and all
official communication channels appropriately.
- Carrying out any additional administrative
duties assigned by management.
Job
Specifications and Qualifications
- Diploma in Law/Business Administration/
Communication and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key
Competencies
- Exceptional organizational and multitasking
abilities
- Strong analytical and independent
decision-making skills
- High ethical standards and professionalism
- Ability to handle confidential information with
discretion
- Flexibility and ability to adapt to changing
priorities
- Excellent interpersonal and
relationship-management skills
- Strong oral and written communication abilities
How to
Apply
If
interested in the position and meet the above requirements, kindly send your CV
on or before 15th May 2026 to the
email careers@emergeegressconsulting.com and indicate the position applied for in the
subject line.
