Job Summary
Our
client is seeking a highly organized and detail-oriented Assistant Project Coordinator to support
the planning, coordination, and execution of projects within the electronic
security systems environment.
The
role focuses on ensuring projects are delivered on time and aligned with
defined objectives by supporting project tracking, documentation, stakeholder
communication, and operational coordination. The successful candidate will
provide back-office project support while working closely with technical teams,
contractors, and clients to ensure smooth project delivery.
Key Responsibilities
- Support preparation of site meetings, including scheduling, agenda
preparation, minute-taking, and follow-up on action items.
- Assist in compiling project status reports and maintaining accurate,
up-to-date project documentation.
- Coordinate with external stakeholders, including architects,
engineers, contractors, and clients, to support project execution.
- Assist in defining project scope, objectives, and deliverables
alongside technical teams.
- Support development and tracking of detailed project work plans and
timelines.
- Monitor project tasks and follow up with team members to ensure
deadlines are met.
- Track equipment and material usage and coordinate deliveries
to project sites.
- Maintain project calendars and communicate timeline changes to
relevant stakeholders.
- Facilitate consistent communication and progress updates between
internal teams and clients.
- Support quality checks on project sites and compile findings for
internal technical review.
- Assist in coordinating logistics such as transport arrangements,
access documentation, and site support requirements.
- Identify potential project risks or delays and escalate for
mitigation.
- Support the enforcement of safety and security compliance on project
sites.
- Participate in internal meetings and site meetings as required.
- Identify opportunities for process improvement within project
coordination activities.
- Relief Support Responsibilities (when required):
- Supervise team coordination and work allocation.
- Manage client communication and correspondence.
- Coordinate operational activities across departments.
- Monitor ongoing project activities and reporting.
- Lead internal coordination meetings where necessary.
Qualifications &
Experience
- Bachelor’s Degree in Engineering (Electrical, Electronics,
Mechanical) or a related technical field.
- 2 years’ experience in a technical support or project coordination
role, preferably within security systems, engineering, or construction
environments.
- Basic proficiency in AutoCAD or similar design software (training
opportunities available).
- Familiarity with electronic security systems such as CCTV, access
control, or alarm systems is an added advantage.
- Experience using project management tools such as MS Project,
Trello, or Microsoft Excel.
- Exposure to site coordination and working with technical teams is
desirable.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Detail-oriented with a proactive problem-solving mindset.
- Ability to follow instructions and collaborate effectively within
cross-functional teams.
- Understanding of customer service and stakeholder management best
practices.
How to Apply
Interested
candidates should submit their CVs along with copies of relevant certificates
to careers@morsanhr.co.ke
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