Office Manager Job in Kenya

About Zeno

An unprecedented energy transition has begun. To meet 2040 net zero goals, over 2 billion electric two-wheelers (motorcycles) must be sold and $11 trillion in fuel consumption replaced. Zeno is building a tech platform to electrify this two-wheeler market, currently responsible for more than 4% of the world’s GHG emissions. Our mission is to accelerate the energy transition and democratize the benefits across Africa, India, and Latin America. With a focus on East Africa as a starting point, Zeno is building a new energy ecosystem with ground-up development of a fundamentally better electric motorcycle and associated battery swap network to drive a better experience for our customers.

The Role

Zeno is looking for a highly organized, proactive, and solutions-driven Office Manager to oversee daily administrative and operational functions within our offices in Nairobi Baba Dogo.

This role is central to ensuring seamless office operations, financial administration support, regulatory coordination, visitors management, and a productive work environment for a fast-growing team and operations. You will act as the backbone of the office—supporting, coordinating office requirements, and ensuring operational excellence across facilities, sales, and general business operations.

What You’ll Do:

Office Operations & Administration: Oversee day-to-day office management including facilities coordination, office supplies, workspace organization, utilities, security, cleanliness and general maintenance to ensure a safe and efficient working environment.
Vendor & Visitor Management: Manage relationships with office vendors, service providers, and logistics partners. On required occasions, negotiate contracts and ensure timely service delivery aligned with company policies and budgets.
Compliance & Documentation: Maintain organized company records, licenses, regulatory documentation, insurance files, and contracts. Coordinate compliance requirements related to sales operations, mobility services, and local regulatory frameworks alongside the respective department
Leadership & Executive Support: Provide administrative support to senior leadership including scheduling, meeting coordination, travel logistics, visitor coordination, and internal reporting.
Budget Tracking & Reporting: Track office-related expenses against budgets, prepare operational reports, and provide insights on cost optimization opportunities.
Cross-Functional Coordination: Act as a central coordination point between finance, operations, sales, people, customer support, technical teams, and field staff to ensure smooth communication and execution of key initiatives where required
Event & Field Support: Support planning and execution of leadership visits, investor meetings, partner engagements, and activation events when required.

What you bring:

Diploma or bachelor’s degree in business administration, finance, operations management, or a related field.
3–5 years of experience in office management, operations, administration, fintech, mobility, or startup environments.
Strong understanding of administration processes, expense tracking, and vendor management.
Experience working in a fast-paced startup or tech-enabled business environment is highly preferred.
Excellent organizational skills with strong attention to detail and problem-solving ability.
Strong communication skills in English and Swahili.
Proficiency in Google Workspace, Excel/Sheets, accounting tools, and digital collaboration platforms.
High integrity, discretion, and ability to handle confidential information.
Ability to multitask, prioritize, and adapt in a rapidly scaling organization.
Passion for sustainability, clean energy, fintech innovation, and operational excellence.