Key Responsibilities
Strategic
& Executive Office Coordination
- Act as a strategic partner to the Executive
Director, helping to prioritise, sequence, and manage a complex and
evolving portfolio of work.
- Manage the day-to-day functioning of the
Executive Director’s office, including calendar management, meeting
preparation, follow-ups, and decision tracking.
- Ensure the Executive Director’s time and
attention are focused on the highest-value priorities.
Project
Tracking & Delivery Oversight
- Track key organisational, campaign, and
partnership projects on behalf of the Executive Director, ensuring clarity
on ownership, timelines, and next steps.
- Create and maintain lightweight but effective
project management systems, dashboards, and action trackers.
- Follow up with direct reports and senior
leadership to ensure delivery, accountability, and timely escalation of
risks or bottlenecks.
Leadership & Stakeholder Coordination
- Support coordination across the senior
leadership team, helping ensure alignment, information flow, and
follow-through on agreed actions.
- Assist the Executive Director with stakeholder
management, including the Board, Creative Council, advisory bodies, and
senior external partners.
- Prepare briefing notes, meeting summaries, and
action memos to support effective engagement and decision-making.
AI,
Systems & Workflow Design
- Proactively identify and implement AI-enabled
tools and digital systems to improve productivity, project tracking,
communications, and reporting within the ED’s office.
- Design and refine workflows that reduce
friction, improve clarity, and enable faster, smarter execution.
- Act as a test-and-learn hub for new tools that
can strengthen how leadership operates.
Communications
& Profile Support
- Support the Executive Director’s external
communications and social media in collaboration with the communications
team.
- Ensure messaging, timing, and tone are aligned
with organisational priorities and public positioning.
Skills, Experience & Qualifications
Essential
- 10 –12+ years’ experience in a Chief of
Staff–style, Office Project Coordinator or senior coordination role
supporting executive leadership.
- Strong ability to manage multiple priorities,
projects, and stakeholders in fast-moving environments.
- Proven experience tracking projects and driving
follow-through without formal authority.
- Excellent written and verbal communication
skills.
- High emotional intelligence and exceptional
interpersonal skills; confident engaging senior leaders and external
stakeholders.
- Sound judgment, discretion, and the ability to
operate as a trusted confidant.
Personal
Attributes
- Strategic and solutions-focused
- Fast-paced, proactive, and highly organised
- Entrepreneurial mindset with strong execution
discipline
- Patient, emotionally intelligent, and trusted by
colleagues
- Comfortable operating in ambiguity and
anticipating needs
- Thrives in a remote, multicultural environment
How to Apply
Applications
should be sent to executivedirector@africanofilter.org with “JOB TITLE” as the email subject.
Only
shortlisted candidates will be contacted.
Closing
date: 1st February 2025
