Overall job purpose
To
provide administrative support for various tasks within the HR and
Administration Department.
Responsibilities
Strategy and Vision
- Actively supports the values of Johanniter and
shapes his/her work according to these values
- Contributes to the development and
implementation of the global strategy of Johanniter International
Assistance in his/her area of responsibility
- Supports the implementation of the country
strategy in his/her area of responsibility in line with the global JIA
strategy
HR related tasks:
- Supports with the recruitment of new staff
(posting job advertisements, 1st stage of shortlisting etc.)
- Supports with the onboarding of new staff
- Assists in maintaining HR tools and systems i.e.
staff contracts, leave planning and the leave tracker, performance
management, immigration processes etc.
- Supports with maintaining personnel files,
ensuring they are up to date, complete and well organized
- Assist in filing of statutory documentation.
Administration related tasks
Performs
the following duties at the request of the HR & Administration Officer:
- Performs general clerical duties including, but
not limited to;
- Photo-copying and scanning of
documents
- Correspondence – drafts emails and
letters to staff and suppliers
- Filing of Administration documents
and correspondence
- Carries out messenger/errand duties including
but not limited to;
- Purchasing of office internet and
staff airtime; and preparation of cash liquidation documents to be given
to Finance
- Purchasing of office supplies;
coordinates with the respective vendors to purchase office supplies,
prepare cash liquidations and their supporting documents to be given to
Finance
- Supports with other Admin related
errands such as the delivery of documents to various offices as
requested.
- Supports with the management of country office
facilities and ensure that repairs, plumbing, electrical and maintenance
works are done in timely manner, in accordance with the terms of the lease
agreement
- Supports the HR and Admin Officer in the follow
up utilities’ payments and other invoices
- Assists in following up for administration
related invoices and receipts from vendors
- Assists in booking for taxis, meeting/training
venues and accommodation as requested, liaising with logistics for
procurement purposes
- Assists in booking catering services and other
services required for office meetings
- Assists in keeping and updating key
Administration contacts i.e. suppliers and vendors of various services and
products
- Assists in monitoring office supplies (kitchen
and cleaning), stationery and orders for replacement in a timely manner
- Assists in tracking requests coming to the HR
and Admin department to ensure efficient turnaround time in service
delivery
- Assists in following up staff time sheets
- Assists in the proper disposal of HR and Admin
waste documents
- Performs other tasks as may be assigned by the
HR & Admin Officer relevant to the position
Office reception duties:
- Welcoming and assisting visitors in a friendly
manner
- Ensure that the meeting room is kept tidy at all
times and supports staff with setting up of the meeting room when
necessary
- Manages correspondence/parcels at the reception
and dispatches both internally and externally
Safeguarding:
- Supports the HR and Admin Officer in ensuring
proper safeguarding induction for all new staff within 8 weeks of joining
- Supports the HR and Admin Officer in organizing
for safeguarding trainings and refresher trainings for all staff
- Report cases of safeguarding incidences via the
appropriate reporting mechanism
- Promote a culture of safeguarding within the
organization and ensures people we work with are not exposed to harm or
abuse
Person
Specification:
Profession Qualification and experience
- Degree in Human Resource Management or another
relevant degree
- New graduates
are encouraged to apply
- 0 to 1 year maximum of
experience in an HR & administration or similar position
Skills:
- Good interpersonal skills
- Fluency in English with excellent verbal and
written communication skills
- Strong organizational skills
- Attention to detail
- Team player
- Excellent computer skills
How to Apply
- Johanniter is an equal opportunity employer that
values diversity. Suitable candidates with disabilities are encouraged to
apply.
- *We require background checks (including
criminal record and reference checks) to protect the vulnerable and
prevent abuse*
- Applications for this position MUST include
the following:
- A concise and up to date CV.
- A cover letter explaining
how you meet the criteria for this position as stated above (no more than
1 page).
- Reference contacts (phone numbers and email addresses) of
three referees.
- Certificate of Good Conduct from DCI (within the past 12 months) –
this will be requested if you are offered the position.
- Applications which do not include
all of the above will not be considered.
- Applications should be sent to recruitment.kenya@johanniter.de until 5th February 2026 by 5pm.
- Please indicate HR & Admin Intern in
the subject line of your e-mail.
- Short-listed candidates will be invited for
interviews via email.
- The selected candidate should be ready to start
immediately.
