Responsibilities:
Administration
- Assist in preparing all necessary
documentation related to activities, including grant agreements,
contracts, purchase orders, travel letters, budget
reallocations, project extensions and/or supplements, project completion
reports, payment
requisitions and regular project updates and
project summaries.
- Assist R&D Unit staff with the
management and tracking of budgets, milestones,
reports to ensure that all obligations are met by the recipient
and NI.
- Undertake day-to-day R&D-led
projects administrative responsibilities such as determining funds
available to project, preparing project estimated costs in
consultation with the Regional Technical Advisor, the Director,
Research, Innovation, and Evaluation and/or the Vice President,
Research & Development and Chief Technical Advisor of
the Research and Development Unit.
- Monitor project budget expenditure and
alert R&D Unit staff, as required.
General Administration
- Coordinate and arrange travel itineraries,
flights, accommodation, airport transport, visas, travel authorizations,
documentation folders and prepare expense statements for R&D
staff, consultants as well as for participants of workshops
organized by R&D Unit staff and for R&D
Unit visitors.
- Assist with the organization
and logistics for meetings and
workshops for R&D-led projects.
- Complete expense
claims report for R&D Unit staff.
- Provide general office administrative services
to R&D Unit staff, such as fax, scanning,
printing, photocopying and filing.
Requirements
Education
- Bachelor’s degree in business
administration or other related field from a recognized university or
an acceptable combination of education and experience.
Experience
- 5 years’ experience working in an
office environment in a similar position. (Regional Program
Assistant)
- 3 years’ experience working
in program management environment, preferably working in INGO
set-up or Research and Development.
- Experience working with the Microsoft
suite.
- Experience working with databases, an
asset.
How to Apply
