(Safer and Inclusive Cities 2), Kisumu
About The Role
The main purpose of this position is to support and
manage the implementation of the project activities in line with the approved
project documents (project proposal and outlines) in line with donor
requirements. S/he is responsible for the conceptualization, development and
execution of the project activities as per the approved activity plans.
Responsibilities also include active participation in design, implementation,
monitoring and reporting on the progress of project activities in line with the
detailed implementation plan. The Project Officer will be responsible for
collecting project information and building a database of project outcomes
during the execution of the project. Guided by the Plan Kenya gender framework,
the incumbent will ensure gender considerations are applied in all project
cycle management aspects.
Accountabilities And Main Work Activities
Planning, Strategy And Policy (30%)
- Ensure Safe and Inclusive Cities Project is effectively
implemented to contribute to the project outcomes and results are
realised.
- Take lead in the implementation of the Safe and Inclusive
Cities project in a gender transformative approach as per the country and
Global strategies.
- Facilitate consultation, participation and feedback to the
community in relation to Plan programs and policies.
- Coordinate the development and harmonization of implementing
annual and quarterly costed work plans in accordance with Plan’s financial
years.
- Ensure smooth and synergized day-to-day implementation of all
Safe and Inclusive Cities field activities.
- Coordinate regular (weekly/monthly) review meetings with Safe
and Inclusive Cities field teams and implementing partners.
Programme Implementation, Project Design and
influence (20%)
- Ensure effective participation of all project beneficiaries
and communities in project cycle for the achievement of outcomes.
- Maintain close collaboration with local partners – Youth Led
Organisations, Community based Organisations, religious leaders and all
relevant stakeholders
- Train and support youth ambassadors, safety champions to
participate in relevant forums at local and national level.
- Influence stakeholders to address the varied and complex root
causes of the issues that impact adolescents and youth (15-25) lives.
Especially governance, safety and violence prevention, SRHR and economic
empowerment.
- Consolidate/write project periodic reports in line with the
laid down donor requirements and Plan standards.
- Work with the communication department to document project
achievements and lessons learnt through stories of most significant
change.
- Contribute to documentation and sharing of best practices with
all stakeholders on the project outcomes.
- Work with relevant staff to ensure all logistics and
procurement are done according to Plan’s and donor policies in a timely
manner. This will include the development of yearly procurement
plans.
- Participate in relevant stakeholders’ forums, technical
working groups and coordination forums at the County level as may be
required.
- Facilitate access to relevant and accurate information on the
Safe and Inclusive Cities project to all project stakeholders and
partners.
Networking and Collaboration (15%)
- Engage and maintain cordial stakeholder relationships
throughout the project cycle for effective project delivery and
achievement of the Safe and Inclusive Cities Project deliverables.
- Management of project implementing partners to effectively
deliver on Safe and Inclusive Cities project delivery.
- Maintain a high level of external communication and contact at
the community and county levels.
- Build and strengthen working relations with local structures
(Government, partners, local administration, schools, Youth groups, among
others) and ensure their participation and support to project
activities.
- Conduct capacity gaps assessment with implementing partners
and develop capacity building plans for mutual development to enhance
effective project delivery.
Quality improvement and standards (10%)
- Deliver timely and quality SAIC project deliverables as per
monthly and quarterly schedules.
- In liaison with the M&E officer, ensure SAIC project
activities and outputs are regularly tracked towards the realization of
results and appropriate remedial measures are in place to ensure project
implementation is always on track.
- Work with the M&E and Research and Learning and Knowledge
management team in documenting project best practices and lessons
learnt.
- Facilitate and coordinate joint reflection sessions with SAIC
Project implementing partners, beneficiaries and stakeholders to inform
programming/improve on quality of interventions.
Financial Management (10%)
- Support implementing partners to develop quarterly and monthly
activity costed plans and budgets as per donor approved work plan and
ensure all activities are on track with appropriate scheduling to meet
timelines.
- Monitor expenditures per interventions and ensure compliance
with approved budget.
- Review expenditure reports on a monthly basis.
Accountable for the management of the project budgets
Risk Management (5%)
- Develop risk assessments for the project and put in place
mechanisms to mitigate/manage the risks during the implementation
phase.
Safeguarding Children and Young People
(Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
- Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct
(CoC), ensuring that concerns are reported and managed in accordance with
the appropriate procedures.
- Leads the orientation of programme staff to ensure that they
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for
Safeguarding Children and Young People and Gender Equality and Inclusion
are fully embedded in project design, during implementation and as
principles applied in day-to-day work of Programme team;
- Ensures that Plan Kenya contributes to Plan International’s
global efforts to ensure safeguarding and GEI, including making sure that
relevant reporting and data are submitted.
Other duties (5%)
- As assigned by the supervisor.
Technical Expertise, Skills And Knowledge
Qualifications/ experience essential:
- Bachelor’s degree in Arts, Social Sciences, Education or
Development Studies.
- At least 3 years’ experience in project
implementation/coordination
- Minimum of 3 years working in Urban settings.
- Strong knowledge of community development with focus on youth
programming in the areas of economic empowerment through green
entrepreneurship, urban safety and SRHR.
- Experience in partnership management. Managing diverse CSOs
(Youth led organizations, CBOs, local and regional NGOs) and managing
partners
- Conversant with children and youth safeguarding
strategies.
- Knowledge in donor reporting and grants management
mechanisms.
- Skills in managing project implementation and monitoring is
critical
- Strong facilitation, coordination and report writing
skills
- Community mobilization and organization, networking,
partnership development and management skills
- Good communication and negotiation skills
- Good interpersonal, relationship and team working
- Conflict Management skills
- Demonstrated competence in computer applications.
Qualifications/ experience desirable:
- Knowledge in partnership management and donor reporting
mechanisms (will be an added advantage)
Languages required
- Excellent written and verbal communication skills in Kiswahili
and English.
How To Apply
